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  5. Getting started: How to add an Information Management System (IMS)

Getting started: How to add an Information Management System (IMS)

To get the most out of RESPONSUM, setting-up the Information Management System Module is key!

Go > My Organization > IM System Management

Add Information Management System

  1. Click “Add Information System”

General Information

Add some general information about the IM System:

  1. Provide the system a ‘Name’, by filling out the ‘Name’ field.
  2.  Select a type from the list:
    1. Hardware asset
      • Endpoint
      • External Storage
      • Network Attached Storage (NAS)
      • Network Component
      • Server
      • Specialized Hardware
    2. Software license
      • Application Software – Basic Application Software
      • Application Software – Specialized Application Software
      • System Software – Device Driver
      • System Software – Operating system
      • System Software – Utility Program
    3. Cloud Service
      • External Storage
      • IaaS
      • PaaS
      • SaaS
    4. Add more information in the description field
    5. Select the status
    6. Add a External reference URL
    7. Add a Data classification level, after creation of classification levels, to define which levels are approved.

Location

Determine the location (internal or external) of the IM System

  1. Internal: the IM System is located/hosted internally
  2. External: the IM System is located/hosted in another country
    • Select the country + add details

Purchase

Add information about the purchase and the cost of the IM System.

  1. Determine the purchase date
  2. Determine the license cost, by selecting the purchase cost/recurring fee

Stakeholders

Link the stakeholders who operate as supplier, manufacturer or IT integrator;

  1. Select the supplier or click on “+” to add a new stakeholder
  2. Select the manufacturer or click on “+” to add a new stakeholder
  3. Select the IT integrator or click on “+” to add a new stakeholder
Updated on September 13, 2022

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