Getting started: How to add an Information Management System (IMS)

To get the most out of RESPONSUM, setting-up the Information Management System Module is key!

Go > My Organization > IM System Management

Add Information Management System

1. Click “Add Information System”

General Information

Add some general information about the IM System:

1. Provide the system a ‘Name’, by filling out the ‘Name’ field.
2.  Select a type from the list:
   1. Hardware asset
      • Endpoint
      • External Storage
      • Network Attached Storage (NAS)
      • Network Component
      • Server
      • Specialized Hardware
   2. Software license
      • Application Software – Basic Application Software
      • Application Software – Specialized Application Software
      • System Software – Device Driver
      • System Software – Operating system
      • System Software – Utility Program
   3. Cloud Service
      • External Storage
      • IaaS
      • PaaS
      • SaaS
   4. Add more information in the description field
   5. Select the status
   6. Add a External reference URL
   7. Add a Data classification level, after creation of classification levels, to define which levels are approved.

Location

Determine the location (internal or external) of the IM System

1. Internal: the IM System is located/hosted internally
2. External: the IM System is located/hosted in another country
   • Select the country + add details

Purchase

Add information about the purchase and the cost of the IM System.

1. Determine the purchase date
2. Determine the license cost, by selecting the purchase cost/recurring fee

Stakeholders

Link the stakeholders who operate as supplier, manufacturer or IT integrator;

1. Select the supplier or click on “+” to add a new stakeholder
2. Select the manufacturer or click on “+” to add a new stakeholder
3. Select the IT integrator or click on “+” to add a new stakeholder